ASD File: EEAA
See also JIC, JICD
AUBURN SCHOOL DISTRICT
VIDEO RECORDING ON SCHOOL PROPERTY

The Auburn School Board authorizes the use of video recording devices on District property to
ensure the health, welfare, and safety of all staff, students and visitors to District property and to
safeguard District buildings, grounds, and equipment. The Superintendent will approve
appropriate locations for recording devices. Placement of the video cameras will be based on the
presumption and belief that students, staff and visitors have no reasonable expectation of privacy
in areas or at events that occur in plain view. However, such devices are not to be placed in
bathrooms or locker rooms.

All persons will be responsible for any violations of school rules recorded by cameras.

Videos containing evidence of a violation of student conduct rules, school board policy, and/or
state or federal law will be retained until the issue of the misconduct is no longer subject to
review or appeal, as determined by board policy or applicable law. Any release or viewing of the
video will be in accordance with the law.

In the event a recording from a video recording device contains evidence of wrongdoing, be it a
crime or violation of school conduct policies that could result in discipline, the actual, original
recording will be pulled from service and not re-used or recorded over for a period of not less
than 3 years following the incident in question. Should the recording be confiscated by
prosecutorial authorities as evidence in a crime, the District will take all steps possible to arrange
for a certified copy to be retained by the District.

The Principal will notify staff, students, and parents through handbooks or by other means that
video recording may occur on District property. A notice will also be posted at the main entrance
of all school district buildings indicating the use of video recording.

The District may choose to make recordings part of a student’s educational record or a staff
member’s personnel record. If a video recording does become part of a student’s education
record, the provision of Policy JRA shall apply. The Superintendent is authorized to contact the
District’s attorney for a full legal opinion relative in the event of such an occurrence. The District
will comply with all applicable state and federal laws related to record maintenance and
retention.

Video and audio recordings may be used for special education or Section 504 purposes, when a
student’s individualized education program or accommodation plan includes audio or video
recording as part of the child’s education. All such recordings will be maintained in accordance
with the Family Education Rights and Privacy Act, 20 U.S.C. section 1232g, and other applicable
law(s).

The school board authorizes the Superintendent to use video recordings to the extent allowed by
law.

The school board permits the video and audio recording of the following school-related activities.
This list may be expanded or contracted.

• Extracurricular/co-curricular activities
• Musical performances, band, concert band, ensemble, choir
• Drama activities
• Club events
• Sporting events, including both inter and intra-scholastic
• Other activities such as student council, yearbook, or school pride
• Ceremonies, orientation, presentations, school assemblies or meetings, or any school
  events which occur outside of the physical classroom

Legal References:
20 U.S.C.§ 1232g; 34 C.F.R. Part 99, RSA 189:65, RSA 189:68, RSA 570-A:2
Adopted: January 8, 2008
Revised: December 13, 2016
Revised: January 10, 2017
Revised: January 11, 2022

ASD File: EEA
See also EEAE, EEAEC & JICC
AUBURN SCHOOL DISTRICT
STUDENT TRANSPORTATION SERVICES

The Auburn School District shall provide transportation for pupils to schools in the school district
consistent with provisions of RSA 189:6, 189:9, 189.9a provided they live one mile or more from the
school.

Per RSA 193:12, students who are deemed legal residents of the school district pursuant to a divorce
decree or parenting plan developed under RSA 461-A will not necessarily be provided transportation. The
Superintendent or designee will make all determinations as to whether transportation will be provided in
such circumstances. The Superintendent or designee’s decision will be final.

The following policies shall apply:

General Operating Policy

Pupils who attend charter public schools or approved public schools in the district will be provided
transportation in accordance with RSA 189:9 and RSA 194-B:2,V.

Bus stops shall be established under the direction of the Superintendent and/or designee. Drivers may
not load or unload pupils at unauthorized bus stops.

Student Conduct on School Buses

The bus driver will have responsibility to maintain orderly behavior of students on school buses and will
report misconduct to the student’s Principal in writing. Video cameras may be used on buses to support
the bus driver’s reports of unacceptable conduct. The school Principal will have the authority delegated
by the Superintendent and/or designee to suspend the riding privileges of students who are disciplinary
problems on the bus by failing to conform to the rules and regulations promulgated by the School Board.
Parents of children whose pattern of behavior and conduct on school buses endangers the health, safety
and welfare of other riders will be notified that their children face the loss of school bus riding privileges
in accordance with the student discipline code. Suspensions in excess of twenty consecutive days must
be ratified by the Board (RSA 189:9a).

Resolution of Conflicts

A parent who wishes to request a change or exemption from any of the student transportation policies
shall direct that request to either the school Principal or the Superintendent or his/her designee.

Matters of student conduct should be referred to the Principal while routing and scheduling should be
directed to the Superintendent or his/her designee. Should the parent not be satisfied with the results,
an appeal can be made to the School Board’s Transportation Committee. If the individual remains
dissatisfied, the individual may request an appeal to the Auburn School Board through the
Superintendent.

Legal References:
RSA 189.6, RSA 189.8, RSA 189.9, RSA 189-9a, RSA 193:12, RSA 194-B:2 V

Adopted: September 13, 1995
Adopted: April 11, 2000
Revised: May 8, 2007, April 8, 2008, December 13, 2016, January 10, 2017, October 10, 2023

ASD File: ECAF
AUBURN SCHOOL DISTRICT
AUDIO AND VIDEO RECORDING ON SCHOOL BUSES

Video cameras will be used on school buses to monitor student behavior. Audio recordings in
conjunction with video recordings may also be captured on school buses, in accordance with the
provisions of RSA 570-A:2(k)(1).

Notification of such recordings is hereby established in this policy and in Policy JICK – Pupil Safety
and Violence Prevention. The bus company will ensure that there is a sign prominently displayed
on the school buses informing the occupants of the school buses that such video and audio
recordings are occurring.

All recordings shall be retained for a period not to exceed ten (10) days, unless the
Superintendent determines that the recording is relevant to a disciplinary proceeding.

Recordings may be viewed only by the following persons and only after expressly authorized by
the Superintendent:
– Superintendent or designee
– Business Administrator
– Building Administrator
– Law Enforcement Officers
– Transportation Contractor Official

No other individuals shall be entitled to view or listen to the recording without the express
authorization of the Superintendent.

Legal References:
RSA 570-A:2(k)(1)

Adopted: April 13, 2010
Revised: January 11, 2022

ASD File: ECAC
AUBURN SCHOOL DISTRICT
VANDALISM

Significant acts of vandalism will be reported to the Office of the Superintendent of Schools.

The Superintendent and/or his/her designee is authorized to sign a criminal complaint and to file
a formal request to the court for restitution for property damaged as part of any criminal action
brought by the police.

Adopted: April 11, 2000

ASD File: ECA
AUBURN SCHOOL DISTRICT
BUILDINGS AND GROUNDS SECURITY

The Board encourages and requires close cooperation with local police and fire departments and
with insurance company inspectors. In order to insure the safest environment for our students
and staff, the school building’s security system is to be armed during all extended, non-user time
in accordance with policy ASD: KG, Community Use of School Facilities.

During school time, security procedures will insure that unauthorized persons will not have access
to the building. Visitors and individuals not employed by the school district will be required to
sign in and out, state the purpose of the visit, and to be identified as visitors during their time in
the building.

The Principal will be responsible for developing and enforcing building security procedures.

Adopted: April 11, 2000
Revised: June 10, 2008

ASD File: EBCD
AUBURN SCHOOL DISTRICT
SCHOOL CLOSINGS

The Superintendent and/or designee is empowered to close the school or to dismiss students
early in the event of hazardous weather or other emergencies which threaten the health or safety
of students and personnel. Students, parents, and staff shall be informed early in each school
year of the procedures which will be used to notify them in case of emergency closing, whether
action is taken before or during school hours.

Adopted: April 21, 1971
Revision Adopted: May 1975
Revision Adopted: November 9, 1979
Revision Adopted: February 13, 1979
Revision Adopted: December 13, 1979
Revision Adopted: November 13, 1980
Adopted: April 11, 2000
Revised: October 23, 2003
Revised: May 8, 2007

ASD File: EBCC
AUBURN SCHOOL DISTRICT
FALSE ALARMS, BOMB, ACTIVE SHOOTER, AND OTHER SUCH THREATS

The Board recognizes that false alarms, bomb, active shooter or other such violent threats are a
significant concern to the schools. Threats, whether real or a hoax, represent a potential
danger to the safety and welfare of students, staff, and school property.

Making such threats or false alarms will be deemed a violation of the applicable code of conduct,
with potential disciplinary action, and will be referred to law enforcement for potential criminal
prosecution.

Any threat will be regarded as a serious matter and will be treated accordingly. In the event a
threat is made, the following procedures shall be followed:

1. Law Enforcement authorities shall be notified immediately.

2. Simultaneously, the Superintendent shall be notified. The Superintendent or his/her
designee shall make a determination as to whether an immediate evacuation of
school buildings is required in accordance with the district’s Emergency Operations
Plan.

Any decision to re-enter the school or buildings after an evacuation will be made by
the Superintendent, or designee, and only after such clearance has been given by
the appropriate law enforcement agency.

3. An investigation of the threat should be made by local law enforcement authorities or
applicable state department.

4. The Superintendent or her/his designee will communicate the occurrence of any
threat under this policy to the parents of any students in the affected building,
whether or not a full evacuation occurred in accordance with the district’s Emergency
Operations Plan as soon as deemed appropriate under the circumstances.

Making a threat is a crime. As such, any person found to have made a threat will be subject to
arrest and prosecution according to law. Any student suspected of making a threat will be
reported to law enforcement authorities for investigation and possible prosecution. Apart from
any penalty imposed by law, and without regard to the existence or status of criminal charges, a
student who makes a threat shall be subject to disciplinary action, in accordance with applicable
Board policy.

Legal References:
RSA 158:9 Possession of Explosives, RSA 644-a False Fire Alarms, RSA 644:3 False Public Alarms

Adopted: April 11, 2000
Revised: March 10, 2009, March 12, 2024

ASD File: EBCB
AUBURN SCHOOL DISTRICT FIRE AND HAZARD DRILLS

Fire and hazard drills will be scheduled by the Principal during the school year. The purpose of fire and hazard drills is to train students and staff to move safely, quickly, and quietly from any location within the building to an assigned area outside.

Records of such drills shall be kept in accordance with the Emergency Response Plan.

Adopted: April 11, 2000
Revised: March 9, 2020

ASD File: EBCA
AUBURN SCHOOL DISTRICT
EMERGENCY OPERATIONS PLANS

The Superintendent and/or his/her designee shall ensure that a building Emergency Operations
Plan is developed and is understood by staff, faculty, and students. The Emergency Operations
Plan shall be developed in conjunction with local civic officials.

Adopted: April 11, 2000
Reviewed: December 11, 2018
Revised: February 10, 2021, August 22, 2023

ASD File: EBBD
AUBURN SCHOOL DISTRICT
INDOOR AIR & WATER QUALITY

Indoor Air Quality
In order for all school buildings have adequate indoor air quality, the Board directs the Superintendent to address methods of minimizing or eliminating emissions from buses, cars, delivery vehicles, and other motorized vehicles. The Superintendent may delegate the implementation of these methods to the building principal. The Board encourages the Superintendent to utilize methods and recommendations established by various State agencies.

In addition to addressing methods eliminating emissions, the building principal is directed to annually investigate air quality in the school building using a checklist provided by the New Hampshire Department of Education.

In support of this policy, the Superintendent is authorized to establish regulations and/or administrative rules necessary to implement anti-idling and clean air measures aimed at improving indoor air quality.

Water Quality and Access
The Board directs the Superintendent/designee, to take measures to limit lead exposure in school drinking water per RSA 485:17-a, lll, and consistent with regulations and guidance of the NH Departments of Environmental Services and of Education.
Water stations in school buildings shall be installed in accordance with Ed Rule 321.18(h) relative to the number of drinking fountains required.

Legal References:
RSA 200:11-a, Investigation of Air Quality, RSA 200:48, Air Quality in Schools

Adopted: November 9, 2010
Revised: January 10, 2023