Policies » Section E: Support Services » EEAA: Video Recording On School Property

Policy Date: 01/11/2022

ASD File: EEAA
See also JIC, JICD
AUBURN SCHOOL DISTRICT
VIDEO RECORDING ON SCHOOL PROPERTY

The Auburn School Board authorizes the use of video recording devices on District property to
ensure the health, welfare, and safety of all staff, students and visitors to District property and to
safeguard District buildings, grounds, and equipment. The Superintendent will approve
appropriate locations for recording devices. Placement of the video cameras will be based on the
presumption and belief that students, staff and visitors have no reasonable expectation of privacy
in areas or at events that occur in plain view. However, such devices are not to be placed in
bathrooms or locker rooms.

All persons will be responsible for any violations of school rules recorded by cameras.

Videos containing evidence of a violation of student conduct rules, school board policy, and/or
state or federal law will be retained until the issue of the misconduct is no longer subject to
review or appeal, as determined by board policy or applicable law. Any release or viewing of the
video will be in accordance with the law.

In the event a recording from a video recording device contains evidence of wrongdoing, be it a
crime or violation of school conduct policies that could result in discipline, the actual, original
recording will be pulled from service and not re-used or recorded over for a period of not less
than 3 years following the incident in question. Should the recording be confiscated by
prosecutorial authorities as evidence in a crime, the District will take all steps possible to arrange
for a certified copy to be retained by the District.

The Principal will notify staff, students, and parents through handbooks or by other means that
video recording may occur on District property. A notice will also be posted at the main entrance
of all school district buildings indicating the use of video recording.

The District may choose to make recordings part of a student’s educational record or a staff
member’s personnel record. If a video recording does become part of a student’s education
record, the provision of Policy JRA shall apply. The Superintendent is authorized to contact the
District’s attorney for a full legal opinion relative in the event of such an occurrence. The District
will comply with all applicable state and federal laws related to record maintenance and
retention.

Video and audio recordings may be used for special education or Section 504 purposes, when a
student’s individualized education program or accommodation plan includes audio or video
recording as part of the child’s education. All such recordings will be maintained in accordance
with the Family Education Rights and Privacy Act, 20 U.S.C. section 1232g, and other applicable
law(s).

The school board authorizes the Superintendent to use video recordings to the extent allowed by
law.

The school board permits the video and audio recording of the following school-related activities.
This list may be expanded or contracted.

• Extracurricular/co-curricular activities
• Musical performances, band, concert band, ensemble, choir
• Drama activities
• Club events
• Sporting events, including both inter and intra-scholastic
• Other activities such as student council, yearbook, or school pride
• Ceremonies, orientation, presentations, school assemblies or meetings, or any school
  events which occur outside of the physical classroom

Legal References:
20 U.S.C.§ 1232g; 34 C.F.R. Part 99, RSA 189:65, RSA 189:68, RSA 570-A:2
Adopted: January 8, 2008
Revised: December 13, 2016
Revised: January 10, 2017
Revised: January 11, 2022