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Policy Categories Archives: Section K: School/Community - Home Relations

Section K contains policies, regulations, and exhibits on parent and community involvement in schools. Policies concerning statements on public sector relations with the school district are located in this section as well.

Public Gifts/Donations


Gifts from organizations, community groups and/or outside individuals, which will benefit the District, shall be encouraged. A gift shall be defined as money, real or personal property, and personal services provided without consideration.

Individuals or groups contemplating presenting a gift to a school or the District shall be encouraged to discuss in advance with the Building Principal or the Superintendent what gifts are appropriate and needed.

The Board reserves the right to refuse any gift that does not contribute to the achievement of the District’s goals, or in which the ownership of the gift would tend to deplete the resources of the District. In determining whether a gift will be accepted, consideration shall be given to District Policies, School District goals and objectives (with particular emphasis on the goal of providing equal educational opportunities to all students) and adherence to basic principles outlined in the regulation that accompanies this policy.

The Superintendent may accept gifts in the amount of $500 or less. Gifts in excess of $500 may only be accepted by the Board. Additionally, pursuant to RSA 198:20-b, III, gifts in the amount of $5000 or more shall require the Board to hold a public hearing regarding any action to be taken with the gift. For gifts of less than $5000, the Board will post notice of the gift in the agenda of the next regularly scheduled Board meeting and will include notice in the minutes of the meeting in which the gift is discussed. The acceptance of all gifts will be made in public session.

Any gift accepted shall become the property of the district, may not be returned without the approval of the Board, and is subject to the same controls and regulations, as are other properties of the District. The Board shall be responsible for the maintenance of any gift it accepts.

At the time of acceptance of the gift, there will be a definite understanding with regard to the use of the gift, including whether it is intended for the use of one particular school or all schools in the District. The Board will make every effort to honor the intent of the donor in its use of the gift, but reserves the right to utilize any gift it accepts in the best interest of the educational program of the District. In no case shall acceptance of a gift be considered to be an endorsement by the Board of a commercial product, business enterprise or institution of learning.

It is the responsibility of the Superintendent or designee to process the appropriate forms to update the District’s inventory and to notify the donor of acceptance or rejection of a gift.

Voluntary contributions by District employees of supplies or other minor items of personal property to be used in classrooms or school programs with an aggregate value over the school year of less than $250 are permitted without further approval or documentation. Receipt of voluntary contributions being made by District employees with a value of $250 or more must be approved as required in this policy for gifts from individuals not employed by the District.

Active solicitation of gifts to be received by the District, including by any school, classroom, or program in the District, including soliciting gifts through online crowd funding web sites must be approved in advance by the Superintendent where the value of the gift sought is less than $500 and by the Board where the value of the gift sought is $500 or greater.

Adopted: February 13, 2018

Public Conduct On School Property


For purposes of this policy, “school property” means any buildings, vehicles, property, land, or facilities used for school purposes or school-sponsored events, whether public or private.
The School District expects mutual respect, civility, and orderly conduct among all individuals on school property or at a school event. No person on school property or at a school event shall:
1. Injure, threaten, harass, or intimidate a staff member, a School Board member, sports official or coach, or any other person;
2. Damage or threaten to damage another’s property;
3. Damage or deface School District property;
4. Violate any New Hampshire law, or town or county ordinance;
5. Smoke or otherwise use tobacco products;
6. Consume, possess, distribute, or be under the influence of illegal drugs, or possess dangerous devices or weapons;
7. Impede, delay, disrupt, or otherwise interfere with any school activity or function (including using cellular phones in a disruptive manner);
8. Enter upon any portion of school premises at any time for purposes other than those that are lawful and authorized by the School Board;
9. Operate a motor vehicle in violation of an authorized District employee’s directive or posted road signs.
10. Violate other District policies or regulations, or an authorized District employee’s directive.
Any person who violates this policy or any other acceptable standard of behavior may be ordered to leave school grounds. Law enforcement officials may be contacted at the discretion of the supervising district employee if such employee believes it necessary.
Additionally, the District reserves the right to issue “no trespass” letters to any person whose conduct violates this policy, acceptable standards of conduct, or creates a disruption to the school district’s educational purpose.

Legal References: RSA 193:11, RSA 635:2

Adopted: February 10, 2015

Advertising In The School


Neither the facilities, the name, the staff, nor the children of the school, school system, nor any part thereof shall be employed in any manner for advertising or otherwise promoting the interests of any commercial or other non-school agency or organization except that:
1. The school may cooperate in furthering the work of any non-profit, community-wide social service agency, provided that such cooperation does not restrict or impair the educational program of the school.
2. The school may use films or other educational materials bearing only simple mention of the producing or sponsoring firm.
3. The school may participate in radio or television programs under acceptable commercial sponsorship when such participation is supplementary or beneficial to the program of the school.
4. The Superintendent or his/her designee may, at his/her discretion, announce or authorize any lecture or other community activity of particular educational merit.
5. The school may, upon approval of the Superintendent or designee, cooperate with any governmental agency in promoting activities in the general public interest which are non-partisan and non-controversial and which promotes the education or other best interests of the pupils.
6. School publications may accept and publish paid advertising under established procedures.
7. The use of the school marquee will be granted to organizations on the following priority basis (no fees to be assessed):
A. School Organizations: those which are recognized by the school board as directly related to school activities.
B. Government Organizations: those agencies which are authorized under the laws of the United States, the State of New Hampshire, the county of Rockingham, the Auburn School District, or the town of Auburn.
C. Non-profit Organizations: those that are social, service, fraternal, or religious in nature and serve the community on a non-profit basis. Youth organizations will receive priority in this section.
D. Private Groups or Organizations

The Auburn School Board reserves the right to limit the length of time any one message is up on the marquee in order to meet a variety of organizational needs in a timely manner.

Promotional literature will not be distributed through the school except for recognized educational and youth-oriented organizations. The Auburn School Board may reserve the right to grant exceptions.

Adopted: January 11, 1989
Adopted: June 12, 2001
Adopted: October 6, 2003

Visitors To The School


It is the policy of the school to cooperate with law enforcement agencies.

Adopted: June 12, 2001

School, Community, And Home Relations

ASD FILE: KA (same as IJO)

The School Board recognizes the importance of having a strong partnership between the school system and the parents of our students as well as the community at large. It is therefore the policy of the Board to define standards for involvement between the schools, the community, and the parents of all students enrolled in District schools. The Superintendent or his/her designee is directed to implement these standards.

• District schools are a welcoming place, clearly accessible to parents and the community.
• Communication between home and school is regular, two-way and meaningful.
• Parents are full partners in the educational decisions that affect children and families.
• Parents will be encouraged to visit their schools for beginning of the year events such as “Open House” and new student orientations. These events will be used to disseminate information on school policies, discipline procedures, assessment tools and school goals.
• Opportunities are provided to guide parents on ways to assist with homework, give feedback to teachers, and how parents can help their children improve skills and perform well on assessments.
• Parents are encouraged to attend school-sponsored parent workshops to learn about parenting skills, health, safety, nutrition, home environments that support education and other topics of child and adolescent development throughout the year.
• Reasonable efforts will be made to communicate with parents in their primary language or in the language in which they feel comfortable.
• For the purposes of this policy, the term “parent” refers to the parent or legal guardian and where appropriate other family members.
• Students and parents will receive information regarding cultural, recreational, academic, health, social and other resources that serve families within the community.
• The support of area businesses, agencies and faith-based organizations will be sought through financial, goods and services, and volunteer contributions.
• Partnerships will be developed with local organizations, local city and county governments, and talented individuals to strengthen school programs, family practices and student learning.
• Student participation in community service will be encouraged.
• Business partnerships will also be developed to assist students in the successful transition to employment or further education.

Legal References: NH Admin Rules Sec. Ed 306.04(a)(11), NH Admin Rules Sec. Ed 306.04(k)

Adopted: June 12, 2007
Revised: January 13, 2009


Relations With Police Authorities


It is the policy of the school to cooperate with law enforcement agencies to the extent necessary to protect the health, safety and welfare of students, staff and visitors to the school.

The district may utilize a school resource officer and may collaborate with local law enforcement agencies to engage the use of school resource officer. In such situations, the Superintendent is authorized to develop and implement a memorandum of understanding with local law enforcement relative to the use of school resource officer.

Legal References:  RSA 186:11, RSA 193-D:4

Adopted: June 12, 2001
Revised: February 14, 2017


Title I Family And Community Engagement

ASB File: KB

This policy is required for school districts receiving Title I funds (e.g., Title IA, Focus/Priority, SIG.)

The Auburn School District recognizes that a child’s education is a responsibility shared by the school and family during the entire period the child spends in school. To support the goals of the Auburn School District to educate all students effectively, the school and parents must work as knowledgeable partners.

The School Board acknowledges the family and community engagement goals of the Every Student Succeeds Act and encourages regular collaboration between family members, community members, and school leadership. The education of children is viewed as a cooperative effort among the parents, school and community, and other family members involved in supporting the child’s development and education.

Pursuant to federal law, the District will develop jointly, and distribute to parents of children participating in the Title I program, a written family and community engagement policy.

The goal of this policy is to:
(1) Honor and recognize families’ funds of knowledge,
(2) Connect family engagement to student learning,
(3) Create welcoming, inviting cultures, and
(4) Develop the capacity of families to negotiate the roles of supporters, advocates, and collaborators.

The District will implement at least one annual meeting that is available to all families of students attending Title I schools and/or for families that include a student who receives Title I services (Targeted Schools). These meetings will provide parents and family member’s opportunities to participate in the design, development, operation and evaluation of the program for the next school year. Additional meetings may be held at the will of the Superintendent or school board. These meetings will be used to:

1. Involve parents in the joint development of the Title I program plan, the process of reviewing the implementation of the plan, and suggesting overall school improvement goals.

2. Provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective family and community engagement activities to improve student academic achievement and school performance.

3. Build the schools’ and parents’ capacity for strong family and community engagement.

4. Coordinate and integrate Title I family and community engagement strategies with those of other educational programs.

5. Conduct, with the involvement of families, an annual evaluation of the content of the family engagement policy and its effectiveness in improving the academic quality of the schools served. This will include identifying barriers to greater participation by parents in activities authorized by law, particularly by parents who are economically disadvantaged, have disabilities, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background. The district will use the findings of such evaluation to design strategies for more effective parental involvement and to revise, if necessary, the parental involvement policies.

6. Involve families in the activities of the schools served.

Title I funding, if sufficient, may be used to facilitate parent attendance at meetings through payment of transportation, childcare costs, food for the event, and academic based supplies and activities during the event. In targeted assistance programs, the families of children identified to participate in Title I programs will receive from the school Principal and/or Title I staff an explanation of the reasons supporting each child’s selection for the program, a set of objectives to be addressed, and a description of the services to be provided. Opportunities will be provided for the parents to meet with the classroom and Title I teachers to discuss their child’s progress. Parents will also receive guidance as to how they can assist in the education of their children at home.

Legal References:
20 U.S.C. §6318, Title I – Parental Involvement

Adopted: March 26, 2002
Revised: February 14, 2017


Public Right To Know


The Auburn School Board wishes to provide any information to the public that falls within the definition of the Right to Know Law, RSA 91-A.

Adopted: November 9, 1976
Adopted: June 12, 2001

Community Involvement In Decision-Making


The Auburn School Board shall encourage the involvement of citizens to fulfill the mission of the schools through such means as hearings, surveys, informational meetings and the like, where the Board may hear and evaluate community opinions as it conducts its responsibilities.

Adopted: June 12, 2001

Public Information Program


The Auburn School Board will keep the citizens of Auburn regularly informed of the affairs of the district. To achieve its goals for good school-community relations and maintenance of open two-way channels of communication with the public, the Board authorizes the Administration to:
1. Prepare or guide the preparation of informational materials including the annual report, newsletters, articles for periodicals, newspaper and/or radio releases, special pamphlets and other assigned material, and to maintain close liaison with news media and publicity organizations.
2. Assist in coordinating work with civic and other groups which support the school system.
Adopted: June 12, 2001