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Policy Categories Archives: Section I: Instruction

Section I contains policies on the instructional program: basic curricular subjects, special programs, instructional resources, and academic achievement.

Limited English Proficient Programs – Parent Notification Form



Dear Parent/Guardian:

Your child,_____________________________, has been identified as needing help to learn

English. To help improve his/her English skills, we have placed him/her in a (name of program):

________________________________________to help improve his/her English skills.

He/she has been identified as an “English Language Learner” (ELL) student and in need of help to

learn English because:                                                                                                           



Specifically, your child has the following levels of English Language skills:                                   



We determined those levels in the following ways:                                                                     



The status of your child’s academic achievement is:                                                                   



Please see the attached pages for more specific information on the program we have chosen to improve your child’s English skills.

We encourage you to become involved in your child’s education. You can help him/her to learn English, achieve in his/her other academic classes, and meet the same standards that all students are expected to meet.

Please read the attached pages carefully. If you have any questions about your child’s program, or if you would like to change your child’s program, we would like you to speak with:


All of us in the district are excited about improving your child’s English and overall academic skills.





ESOL Teacher


(Attach other pages as appropriate)


The following is a sample notification to parents of Limited English Proficient (LEP), students in a question-and-answer format. It is intended to be used in conjunction with a letter similar to the one on the previous page.  Question 5 should be included only if the student has an Individualized Education Program (IEP).


Q1. What is my child’s                                                                            designed to do?

(program name)

A1. This program is designed to help him/her learn English by                                                    



It will meet your child’s educational strengths and needs by                                                         



It will help your child be promoted and reach graduation by                                                       




Q2. What results can I expect from my child in this program?

A2. By the time your child finishes this program, we expect that he/she will be able to do the following: 



[Describe exit requirements, including “go from this program into a regular classroom at the following rate: (describe rate),” and for secondary school students, “graduate from high school at the following rate: (describe rate).”]

Q3. What methods will this program use to help my child improve his/her English Language skills?

A3. Your child’s program will use the following methods of instruction:                                        



Q4. Does the district offer other programs for English learners different from my child’s?

A4. Either “No, we do not” or “Yes, we offer                                                                           .”

                                                                          (name of other program offered)


Q5.  My child has a disability and has an Individualized Education Program (IEP).  How will this English Language program meet his/her special objectives?

A5. To meet your child’s IEP objectives, this English Language instruction program will:







Limited English Proficiency Instruction


If the District receives federal funding for English Language Learner (ELL) Programs, the following will be provided:

1. Parents will be notified of their student’s placement in a language program and their options associated with that placement. Notification will include the reasons for identifying the child as ELL and the reasons for placing the child in the specific program.

2. Students will participate in regular assessments in a manner that will yield an accurate assessment. Test waivers may be granted on a case-by-case basis for ELL students who demonstrate unusual and unique circumstances; however, students who have been educated in the United States for three years are required to participate in reading/language arts assessment in English.
3. Certification that teachers in the program are fluent in English as well as other languages used in instruction (if the district receives sub-grants).

4. Evaluation of the program and the academic success and language achievement of the students in the program. Parents will be notified of:

A. Their child’s level of English proficiency and how such level was assessed.

B. The status of their child’s academic achievement.

C. The method of instruction used in the program in which the child is placed and the methods of instruction used in other available programs.

D. Information as to how the program will meet their child’s educational strengths, assist him/her to learn English, and meet age-appropriate academic achievement standards.

E. Exit requirements for the program.

F. If the child has a disability, a statement as to how the ELL will meet objectives of the child’s Individualized Education Program (IEP).

Appendix IHBBA-R

Legal Reference: P.L. 107-110, No Child Left Behind Act of 2001

Adopted: January 8, 2008

Home Education Instruction


The Board acknowledges the right of every parent to choose to home educate their child(ren) in
compliance with RSA 193-A or to send them to a nonpublic school. Recognition of a home
education program will be limited to students ages 5 to 18 years.

I. Participation in Classes/Activities

All requests by a home educated or nonpublic student for participation in an educational program
or co-/extra-curricular activity shall be made in writing by the parent/guardian, in duplicate to the
Principal of the appropriate school and to the Superintendent. After consulting with the Principal,
who shall consult with appropriate staff, the Superintendent and/or designee shall, in writing,
grant or deny the request.

A request by a home educated or nonpublic student for the following related services of physical
therapy, occupational therapy, speech therapy, counseling, psychological, guidance, etc., and/or
other special education services shall be administered per Auburn School Board Policy IHBG.

Resident home-educated or nonpublic students may enroll in specific classes or activities
provided the following conditions are met:

A. General Participation

1. There is space available in the class/activity.

2. The admission of the student will not have an adverse effect on the class/activity.

3. There are no extra costs incurred by the district.

4. The class/activity is deemed to be developmentally and academically appropriate.

5. Prerequisite class/activity requirements are met.

6. Transportation, other than regularly scheduled school bus services, is provided by the

7. No substantial administrative or staff burden is created.

8. There are no other factors impacting why the request should be granted or denied.

B. Participation in Regular Class

1. Reasonable notification of desire to participate is received by the Superintendent and
school Principal in advance of the first class meeting. Requests will be processed on a
first come first served basis.

2. Attendance is regular, behavior is appropriate, and the parent/guardian and student
demonstrate a willingness to follow the district’s/school’s rules and regulations.

3. The student completes all assignments and tests as are required of other students in the

4. Credit/grade is granted only after the successful completion of the class.

C. Participation in Activities
(Field trips, assemblies, science fairs, etc.)

1. Prior written permission has been given by the parent/guardian.

2. Prior written permission has been given by the Principal.

3. The student has agreed to abide by the same code of conduct as the regularly enrolled
students participating in the activity.

4. The parent/guardian accepts responsibility for transportation to and from the school
and/or activity.

5. Requests for participation in activities which are purely social, such as school dances, will
be determined in accordance with the school’s guest policies or practices.

D. Participation in Extra-Curricular Activities
(School clubs, intramural sports, etc.)

1. The student meets the same academic, physical examination, age and eligibility
requirements and standards as regularly enrolled students (documentation of such must
be provided when requested by the Principal).

2. The transfer student from a home education program meets the same eligibility
requirements as enrolled transfer students.

3. The student maintains the same code of behavior as required of other regularly enrolled
school participants.

4. The student must follow the team’s traveling procedures.

5. The student may not be enrolled in another school.

II. Use of Facilities and Equipment

Students may use school facilities and equipment on the same basis as regularly enrolled
students provided the following conditions are met:

A. The use does not disrupt regular student, staff, or special program use.

B. The use has been approved by the Principal prior to use.

C. The use will not create additional expense to the school district.

D. The use is directly related to the home instruction educational program.

E. The use does not involve removing furniture or equipment from the school premises.

III. Use of School Texts and Library Books/Materials

Students may be permitted to use school texts and library books/materials provided the
following conditions are met:

A. Sufficient copies are available.

B. The text is appropriate to the student’s age and grade.

C. The text is signed out to the student and/or parent/guardian for a period of no
longer than one year. A mandatory security deposit for replacement text is required.

D. Library books are signed out according to the library loan policy.

E. The student and/or parent/guardian agrees to pay the school district for all lost,
damaged and/or non-returned texts and/or library books. The district may require a
security deposit.

IV. Eighth Grade Diploma Eligibility

Home educated or nonpublic students are not eligible to receive a school diploma.

V. Evaluation

Students being home educated may participate in the evaluation process per Auburn
School District Policy IHBG.

Adopted: January 11, 1995
Adopted: November 14, 2000
Revised: November 10, 2009, Revised October 10, 2023

Methods Of Learning


The Auburn School District recognizes that In-Person Learning is the optimal method of learning. To that end, the District will provide regular classroom instruction for all students. The School Board recognizes, however, that in extreme circumstances, regular in-class instruction may need to be halted or suspended. In such instances, the District will provide quality education in the form of Remote Learning.

In-Person Learning is instruction provided by the District to students with direct face-to-face interaction between teacher and student.

Remote Learning is instruction provided by the District to any group of students or by any teacher unable to attend class in-person.

Distance Learning is instruction received by students either remotely or in person by as educator outside of the district.

The District will shift to Remote Learning when deemed necessary by the Superintendent and approved by the School Board. Remote Learning provides instruction that closely mirrors what is/would be taught in the classroom and can occur synchronously or asynchronously.

Synchronous Learning includes various forms of televisual, digital, and online learning through which students learn from instructors, colleagues, or peers in real time, but not in-person.

Asynchronous Learning occurs when instruction and learning are not only in different locations, but also at different times. This can include recorded lessons or videos and emails between teacher and student.

If the District offers both In-Person and Remote Learning, students may not switch from one method to the other within the marking period except for extenuating circumstances reviewed and approved by the Superintendent or his/her designee.

Student Services
Special education requirements will continue to be met in accordance with Individual Education Plans (IEPs) regardless of method of learning.

All students may participate in extracurricular activities.

Adopted: November 10, 2020

Permission To Participate In Non-Educational Survey

See Policy ILD

Dear Parent/Guardian,

On ___________________________________ at Auburn Village School, there will be a survey, analysis, or evaluation (“survey”), and your consent is required so that your child(ren) may participate. The description and purpose of the survey, how and when it will be administered, and the intended results of the survey are as follows:









If you would like to review any survey instrument or instructional material used in connection with any protected information or marketing survey, please submit a request to your Principal/designee. You will be notified of the time and place where you may review these materials. You may review a survey an/or instructional materials before the survey is administered to a student.

STUDENT(S) NAME                                                                                                                           GRADE


_____________________________________________________              __________


_____________________________________________________               __________


_____________________________________________________               __________

As the parent/guardian, I approve my child(ren)’s participation in the activity designated above.


_______________________________                          ______________________________
Parent/Guardian                                                                               Signature Date


Adopted: March 13, 2018

School District Internet Access For Students


The School Board recognizes that technological resources can enhance student performance by offering
effective tools to assist in providing a quality instructional program, facilitating communications with
parents/guardians, teachers, and the community, supporting District and school operations, and
improving access to and exchange of information. The Board expects all students to learn to use the
available technological resources that will assist them in the performance of their education. As needed,
students shall receive lessons and instruction in the appropriate use of these resources.

Students shall be responsible for the appropriate use of technology and shall use the District’s
technological resources primarily for purposes related to their education. Students are hereby notified
that there is no expectation of privacy on district computers, computer files, email, internet usage logs,
and other electronic data.

The Superintendent or designee shall ensure that all District computers with Internet access have a
technology protection measure that prevents access to visual depictions that are obscene or pornographic
and that the operation of such measures is enforced. The Superintendent or designee may disable the
technology protection measure during use by an adult to enable access for bona fide research,
educational or other lawful purpose.

The Superintendent shall establish administrative regulations and an Acceptable Use Agreement that
outlines student obligations and responsibilities related to the use of District technology. He/she also
may establish guidelines and limits on the use of technological resources. Inappropriate use may result
in a cancellation of the student’s user privileges, disciplinary action, and/or legal action in accordance
with law, Board policy, and administrative regulations.

The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all
students. Students shall be required to acknowledge in writing that they have read and understood the
District’s Acceptable Use Agreement annually.

Appendix: JICL-R

Adopted: May 8, 2012
Revised: April 10, 2018
Reviewed: June 11, 2019, June 8, 2021

Legal References:
RSA 194:3-d, School District Computer Networks

Special Education Evaluation Procedures


School Districts are required to provide and guarantee special procedural safeguards with respect to special education matters. However, those procedures are established via federal and state law. They are not matters of local board policy or local administrative regulations.

Adopted: February 14, 2017

Legal Reference:
Procedural Safeguards-
NH Department of Education

High School Credit For 7th AND 8th Grade Coursework


Students in 7th or 8th grade may take advanced courses offered by the district and apply the credit of those courses toward high school graduation, provided the course demonstrates content requirements consistent with related high school courses and the student achieves satisfactory standards of performance. School Board policies relative to assessment, mastery and competency shall apply.

The high school principal shall approve such course work and credit prior to the student enrolling in the class in order for such credit to be applied toward high school graduation.

Legal References: Ed 306.26(f) (until July 1, 2017), Ed 306.261(e) (after July 1, 2017)

Adopted: June 14, 2016


Non-Educational Questionnaires, Surveys, And Research


Separate federal and state laws require that written consent be obtained from a parent or
guardian before a student participates in a non-educational survey or questionnaire that asks
about information not directly related to a student’s academics.

Federal law, the Protection of Pupil Rights Amendment, imposes the prior written consent
requirement only if the survey, analysis, or evaluation or its administration is paid for or in any
way uses federal funds from the federal Department of Education and reveals information
concerning the following:

1. Political affiliations;
2. Behavioral health conditions
3. Sexual behavior and attitudes;
4. Illegal, anti-social, self-incriminating, and demeaning behavior;
5. Critical appraisals of other individuals with whom respondents have close family
6. Legally recognized privileged or analogous relationships, such as those of lawyers,
physicians, and ministers;
7. Religious practices, affiliations, or beliefs of the student or student’s parent; or
8. Income (other than that required by law to determine eligibility for participation in a
program or for receiving financial assistance under such program).

State law, RSA 186:11, IX-d, imposes the prior written consent requirement on questionnaires,
or other documents designed to elicit information about:

1. A student’s social behavior;
2. family life;
3. religion;
4. politics;
5. sexual orientation;
6. sexual activity;
7. drug use;
8. or any other information not related to a student’s academics.

School District Approval
For the purpose of this policy, “non-academic survey” shall include a survey, analysis, or
evaluation which seeks any information in the categories listed above. All non-academic
surveys must have the prior approval of the Superintendent or his/her designee.

Surveys conducted for other agencies, organizations or individuals must have the
recommendation of the Superintendent and the approval of the School Board as to content and
purpose. The results of such approved surveys must be shared with the School Board.

No questionnaire or survey requesting sexual information will be administered to any student in
kindergarten through grade six unless required by federal or state law or regulation. School
personnel administering any such questionnaire or survey will not disclose personally
identifiable information.

Parental Notification

Prior written consent from a parent or legal guardian is required to administer a non-academic
survey to a student, unless the student is an adult or an emancipated minor who consents.

Parents/Guardians will be notified at least ten (10) days prior to administration when a school
intends to administer a non-academic survey. Included in the notice will be information
regarding the purpose of the non-academic survey, how the survey will be administered; how it
will be utilized; and the persons or entities that will have access to the results of the completed
survey. Parents or guardians may choose to inspect a non-academic survey, available at the
school and on the school‘s website, at least 10 days prior to distribution to students. Parents
may refuse to give consent for their student to participate, with or without first reviewing the
non-academic survey. The school will not penalize students whose parents/guardians decline
to provide written consent. The school will take reasonable precautions to protect student
privacy during their participation in any non-academic survey.

Youth Risk Behavior Survey Developed by the Centers for Disease Control and

State law does not require prior written consent from a parent or guardian for administration of
the Youth Risk Behavior Survey developed by the Centers for Disease Control and Prevention.
Guidance issued by the Center for Disease Control, United States Department of Health and
Human Services, concludes that federal law, including the Protection of Pupil Rights
Amendment, also does not require prior written consent from parents or guardians because
students are not required to participate and the survey is not paid for by the United States
Department of Education. As required by both New Hampshire and federal law, the District
shall provide parents and guardians with notice at least ten (10) days before the Youth Risk
Behavior Survey is administered. Parents may inspect the Youth Risk Behavior Survey at the
school’s administrative office. Parents or guardians may opt their student out of participating
in the Youth Risk Behavior Survey by providing the Principal with written notice. District staff
administering the Youth Risk Behavior Survey shall insure students understand that
participation is voluntary and that students who opt-out will not be penalized.

Miscellaneous Provisions

This policy does not apply to the collection, disclosure, or use of personal information collected
from students for the exclusive purpose of developing, evaluating, or providing educational
products or services for, or to, students or educational institutions, such as the following:

a. College or post-secondary education recruitment, or military recruitment
b. Book clubs, magazines, and programs providing access to low-cost literary products;
c. Curriculum and instructional materials used by schools;
d. Tests and assessments used by schools to provide cognitive, evaluative, diagnostic,
clinical, aptitude, or achievement information about students, or to generate other statistical
data for educational purposes;
e. The sale of products or services to raise funds for school-related or education-related activities; and
f. Student recognition programs.

Legal Reference:
20 U.S.C. § 1232h; 34 CFR Part 98, RSA 186:11, IX-d

Adopted: December 8, 2015
Revised: March 13, 2018, October 10, 2023

Field Trips And Excursions


Field trips shall be authorized by the Principal.

Teachers requesting permission to take his/her class off school grounds will submit the details of
such a trip to the Principal. A consent form will be sent to the parents and/or guardians of each
participating child. No child may leave the school grounds on a field trip unless the form has
been signed by the parents and/or guardians.

Consent forms of those attending will be filed with the Principal before the trip.

Arrangements for financing all field trips must be made prior to the trip. If student contributions
are involved, the necessary funds must be received by the Principal before the trip will be taken.

Any overnight or out-of-state field trips must have the approval of the Board.

Field trips that occur on an annual basis must be approved by the Board every year.

Adopted: November 14, 2000
Revised: June 9, 2009