Policies » Section J: Students » JRA: Student Education Records And Information (FERPA)

Policy Date: 01/12/2010

ASD File: JRA
AUBURN SCHOOL DISTRICT
STUDENT EDUCATION RECORDS AND INFORMATION

The Auburn School District shall comply with the Family Educational Rights and Privacy Act (“FERPA”) and all other federal and state laws and regulations concerning confidentiality and maintenance of student records and information.

A. Directory Information
The Auburn School District designates the following student information as directory information: name, participation and grade level of students in recognized activities and sports, height and weight of student athletes, dates of attendance in the school district, honors and awards received, and photographs and videos of student participation in school activities open to the public. The Auburn School District may disclose directory information if it has provided notice to parents (and eligible students) and has not received timely written notice refusing permission to designate such information as directory information.

B. Military Recruiters/Higher Education Access to Information
Under federal law, military recruiters and institutions of higher education are entitled to receive the names, addresses and telephone numbers of secondary students and the Auburn School District must comply with any such request, provided that parents have been notified that they and secondary school students have the right to request that this information not be released without their prior written consent.

C. Health or Safety Emergencies
In accordance with federal regulations, the School District may disclose education records in a health or safety emergency without prior written consent to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals.

D. Transfer of Student Records
Auburn School District sends student education records to a school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled, if the school, school system, or institution or postsecondary education has requested the records, so long as the disclosure is for purposes related to the student’s enrollment or transfer. Such records include, but are not limited to, grades and report cards, disciplinary records, attendance records, special education records and health records.

E. Designation of Law Enforcement Unit
The Board hereby designates the Auburn Police Department as the Auburn School District’s law enforcement unit.

F. Administrative Procedures and Notices
The Superintendent is responsible for developing and implementing any administrative procedures and parent notices necessary to comply with the applicable laws and regulations concerning student education records and information. Notices shall be distributed annually to parents and eligible students concerning their rights under these laws and regulations. A copy of this policy shall be posted in each school.
JRA-R – Student Education Records and Information Administrative Procedure
JRA-E – Annual Notice of Student Education Records and Information Rights

Legal References:  20 U.S.C. § 1232g; 34 C.F.R. Part 99, as amended 20 U.S.C. § 7908; RSA 189:1-e, 193-D:8, 194:31-a; NH Code of Administrative Rules Ed. 1119

Adopted: February 2, 2004
Revised: May 24, 2005
Revised: January 12, 2010