Policies » Section J: Students » JLCJA: Emergency Plan for Sports Related Injuries

Policy Date: 03/11/2025

ASD File: JLCJA

AUBURN SCHOOL DISTRICT
EMERGENCY PLAN FOR SPORTS RELATED INJURIES AND ADDITIONAL PROTOCOLS
FOR ATHLETICS PARTICIPATION

A. Creation of Plan.

The Superintendent or his/her designee, in consultation with the building Principal, the Athletic
Director/Coordinator, district athletic trainer(s) and school nurse(s), shall establish a “Sports Injury
Emergency Action Plan” for serious or potentially life-threatening injuries sustained from sports or other school sponsored athletic
activities. The Sports Injury Emergency Action Plan shall:

a. Document the proper procedures to be followed when a student sustains a serious
injury or illness while participating in school sponsored sports or other athletic activity

b. List the employees, team coaches, and licensed athletic trainers in each school who are
trained in first aid or cardiopulmonary resuscitation;

c. Identify the employees, team coaches, or licensed athletic trainers responsible for carrying
out the emergency action plan;

d. Identify the activity location, address, or venue for the purpose of directing emergency
personnel;

e. Identify the equipment and supplies and location thereof needed to respond to the emergency;

f. Identify the location (which shall be consistent with the provisions of GBGBA/JLCEA/KFD) of any
automated external defibrillators (“AED”s) and personnel trained in the use of the AED;

g. Document policies related to cooling for an exertional heat stroke victim consistent with
guidelines established by the American College of Sports Medicine and the National Athletic
Trainers’ Association; and

h. Require that all school sponsored sports activities for any of grades 6-12 be supervised by a
person trained in CPR.

B. Dissemination of Sports Injury Emergency Action Plan.

The Sports Injury Emergency Action Plan shall be posted within the school and disseminated to, and
coordinated with, pertinent emergency medical services, fire department, and law enforcement.

C. Additional Written Protocols and Procedures Required.

The Superintendent or his/her designee, in consultation with each building Principal, the Athletic
Director/Coordinator, district athletic trainer(s) and school nurse(s), shall develop written procedures and
protocols as described below:

1. Hydration, Heat Acclimatization and Wet Globe Temperature – protocols relating to hydration,
heat acclimatization and wet bulb globe temperature as established by the American College of
Sports Medicine and the National Athletic Trainers’ Association;

2. Student Medical History – procedures for obtaining student-participant medical information for
each student athlete prior to engaging in sports. Such information must include:

a. injury or illness related to or involving any head, face, or cervical spine;
b. cardiac injury or diagnosis;
c. exertional heat stroke;
d. sickle cell trait;
e. asthma;
f. allergies; or
g. diabetes.

Access, filing, and confidentiality of student-participant medical information shall be managed in
accordance with the Family Educational Rights and Privacy Act (FERPA), and the Health Insurance
Portability and Accountability Act (HIPAA).

3. Student Return to Play – Procedures governing a student’s return to play after a sports or illness
related injury pertaining to this policy are in addition to the return to play provisions specific to
head injuries set forth in Board policy JLCJ, and copies of the procedures must be maintained at
the SAU office and available to the Department of Education and public upon request.

D. Annual Review and Update.

The Superintendent and/or designee shall assure that the Sports Injury Emergency Action Plan, and all
procedures and protocols adopted pursuant to this policy are reviewed no less than annually and updated
as necessary. Updates to the Emergency Plan will be provided to the Board as needed.

E. Inclusion of Sports Injury Emergency Action Plan with Emergency Response Plan.

The Sports Injury Emergency Action Plan shall be included with each school’s annual Emergency
Response Plan (see Board policy EBCA).

Adopted: March 11, 2025