ASD File GBEF

AUBURN SCHOOL DISTRICT
SCHOOL DISTRICT INTERNET ACCESS FOR STAFF

The School Board recognizes that technological resources can enhance teacher performance by offering
effective tools to assist in providing a quality instructional program, facilitating communications with
parents/guardians, teachers, and the community, supporting District and school operations, and
improving access to and exchange of information. The Board expects all staff to learn to use the
available technological resources that will assist them in the performance of their education. As needed,
staff shall receive training, lessons and instruction in the appropriate use of these resources.

Staff shall be responsible for the appropriate use of technology and shall use the District’s technological
resources primarily for purposes related to their education. Staff is hereby notified that there is no
expectation of privacy on district computers, computer files, email, internet usage logs, and other
electronic data.

The Superintendent or designee shall ensure that all District computers with Internet access have a
technology protection measure that prevents access to visual depictions that are obscene or pornographic and that the operation of such measures is enforced. The Superintendent or designee may disable the technology protection measure during use by an adult to enable access for bona fide research, educational or other lawful purpose.

The Superintendent shall establish administrative regulations and an Acceptable Use Agreement that
outlines staff obligations and responsibilities related to the use of District technology. He/she also may
establish guidelines and limits on the use of technological resources. Inappropriate use may result in a
cancellation of the staff member’s user privileges, disciplinary action, and/or legal action in accordance
with law, Board policy, and administrative regulations.

The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all
staff. Staff shall be required to acknowledge in writing that they have read and understood the District’s
Acceptable Use Agreement.

Legal Reference:
RSA 194:3-d, School District Computer Networks

Adopted: May 8, 2012
Reviewed: June 11, 2019, June 8, 2021, June 13, 2023, June 10, 2024, June 10, 2025

ASD File: GBED
Also ADC and JICG

AUBURN SCHOOL DISTRICT
TOBACCO PRODUCTS BAN
USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

State law prohibits the use of any tobacco product, E-cigarette, or liquid nicotine in any facility or
upon any grounds maintained by the District. Students and minors are further prohibited from
possessing such items in or upon any facility, school vehicle, or grounds owned or maintained by
the District.

A. Definitions

“Tobacco product(s)” means any product containing tobacco including, but not limited to,
cigarettes, smoking tobacco, cigars, chewing tobacco, snuff, pipe tobacco, smokeless
tobacco, and smokeless cigarettes, as well as any other product or item included in RSA 126-
K:2, XI as the same may be amended or replaced from time-to-time.

“E-cigarette” means any electronic smoking device composed of a mouthpiece, a heating
element, a battery, and electronic circuits that provides a vapor of pure nicotine mixed with
propylene glycol to the user as the user simulates smoking. This term shall include such
devices whether they are manufactured as e-cigarettes, e-cigars, or e-pipes, or under any
other product name as well as any other product or item included in RSA 126-K:2, II-a as the
same may be amended or replaced from time-to-time.

“Liquid nicotine” means any liquid product composed either in whole or in part of pure
nicotine and propylene glycol and manufactured for use with e-cigarettes, as well as any
other product or item included in RSA 126-K:2, III-a as the same may be amended or
replaced from time-to-time.

“Facility” is any place which is supported by public funds and which is used for the instruction
of students enrolled in preschool programs and in all grades maintained by the District. This
definition shall include all administrative buildings and offices and areas within facilities
supportive of instruction and subject to educational administration, including, but not limited
to, lounge areas, passageways, rest rooms, laboratories, classrooms, study areas, cafeterias,
gymnasiums, maintenance rooms, and storage areas.

B. Students

No student shall purchase, attempt to purchase, possess or use any tobacco product, Ecigarette,
or liquid nicotine in any facility, in any school vehicle or anywhere on school
grounds maintained by the District.

Enforcement of the prohibition against students shall initially rest with building principals, or
their designees, who may also report any violation to law enforcement, for possible juvenile,
criminal or other proceedings as provided under state law. Additional consequences may be
administered pursuant to printed student conduct rules.

C. Employees

No employee shall use any tobacco product, E-cigarette, or liquid nicotine, in any facility, in
any school vehicle or anywhere on school grounds maintained by the District.

Initial responsibility for enforcement of this prohibition shall rest with building principals, or
their designees. Any employee(s) who violate(s) this policy is subject to disciplinary action
which may include warning, suspension or dismissal. Violations may also be referred to
appropriate law enforcement and/or other appropriate agencies for criminal or other
proceedings as provided under state law.

D. All other persons

No visitor, contractor, vendor or other member of the public, shall use any tobacco product,
E-cigarette, or liquid nicotine in any facility, in any school vehicle, or anywhere on school
grounds maintained by the District.

The building principal(s), and where appropriate, other site supervisor (athletic director,
vehicle driver, etc.), or their designee(s), shall have the initial responsibility to enforce this
section, by requesting that any person who is violating this policy to immediately cease the
use of tobacco products, E-cigarette or liquid nicotine. After this request is made, if any
person refuses to refrain from using such products in violation of this policy, the principal,
site supervisor, or designee may call contact the appropriate law enforcement agency(ies) for
possible criminal or other proceedings as provided under state law.

E. Implementation and Notice – Administrative Rules and Procedures.

The Superintendent shall establish administrative rules and procedures to implement this
policy, which rules and procedures may be building level and/or district-wide. Rules and
procedures relating to student violations and resulting disciplinary consequences should be
developed in consultation with building principal(s).

The Superintendent, working with the building principal(s), shall provide annual notice to
employees, students and parents of the pertinent provisions of this policy (e.g., student or
staff handbook) along with applicable administrative regulations and procedures, which may
include prescribed consequences for violations of this policy. Such notice should include
information that violation of this Policy could lead to criminal or other such proceedings.

Signs shall be placed by the District in all buildings, facilities and school vehicles stating that
the use of tobacco products is prohibited.

Legal References:
RSA 155:64 – 77, Indoor Smoking Act, RSA 126-K:2, Definitions, RSA 126-K:6, Possession and
Use of Tobacco Products by Minors, RSA 126-K:7, Use of Tobacco Products on Public
Educational Grounds Prohibited

Adopted: November 3, 1987
Adopted: February 10, 1998
Adopted: June 13, 2000
Revised: October 6, 2003, June 14, 2016, December 11, 2018, March 11, 2025

ASD File: GBEC/ADB
See Also JICH

AUBURN SCHOOL DISTRICT
DRUG-FREE WORKPLACE POLICY

A. Drug-Free Workplace

1. All District workplaces are drug- and alcohol-free. All employees and contracted
personnel are prohibited from:

a. Unlawfully manufacturing, dispensing, distributing, possessing, using, or being
under the influence of any controlled substance or drug while on or in the workplace,
including employees possessing a “medical marijuana” card.

b. Distributing, consuming, using, possessing, or being under the influence of
alcohol while on or in the workplace.

2. For purposes of this policy, a “controlled substance or drug” means and includes any
controlled substance or drug defined in the Controlled Substances Act, 21 U.S.C. §
812(c), or New Hampshire Controlled Drug Act RSA 318-B.

3. For purposes of this policy, “workplace” shall mean the site for the performance of
work, and will include at a minimum any District building or grounds owned or operated
by the District, any school-owned vehicle, and any other school-approved vehicle used to
transport students to and from school or school activities. It shall also include off-school
property during any school-sponsored or school-approved activity, event or function such
as a field trip or athletic event where students are under the jurisdiction, care or control
of the District.

4. As a condition of employment, each employee and all contracted personnel will:

a. Abide by the terms of this policy respecting a drug- and alcohol-free workplace,
including any administrative rules, regulations or procedures implementing this
policy; and

b. Notify his or her supervisor of his or her conviction under any criminal drug
statute, for a violation occurring on District premises or while performing work for
the District, no later than five (5) days after such conviction.

5. In order to make employees aware of dangers of drug and alcohol abuse, the District
will endeavor to:

a. Provide each employee with a copy of the District drug- and alcohol-free
workplace policy;

b. Post notice of the District drug- and alcohol-free workplace policy in a place
where other information for employees is posted;

c. Establish a drug-free awareness program to educate employees about the
dangers of drug abuse and drug use in the work place, the specifics of this policy,
including, the consequences for violating the policy, and any information about
available drug and alcohol counseling, rehabilitation, reentry, or other employee-assistance
programs.

B. District Action Upon Violation of Policy

An employee who violates this policy may be subject to disciplinary action; up to and
including termination of employment. Alternatively, the Board may require an employee
to successfully complete an appropriate drug- or alcohol-abuse, employee-assistance
rehabilitation program.

The Board will take disciplinary action with respect to an employee convicted of a drug
offense in the workplace, within thirty (30) days of receiving notice of a conviction.
Should District employees or contracted personnel be engaged in the performance of
work under a federal contract or grant, or under a state contract or grant, the
Superintendent will notify the appropriate state or federal agency from which the District
receives contract or grant moneys of an employee/contracted personnel’s conviction,
within ten (10) days after receiving notice of the conviction.

The processes for disciplinary action shall be those provided generally to other
misconduct for the employee/contractor personnel as may be found in applicable
collective bargaining agreements, individual contracts, School Board policies, contractor
agreements, and or governing law. Disciplinary action should be applied consistently and
fairly with respect to employees of the District and/or contractor personnel as the case
may be.

C. Drug-Free School Zone

Pursuant to New Hampshire’s “Drug-Free School Zone” law (RSA Chapter 193-B), it is
unlawful for any person to manufacture, sell prescribe administer, dispense, or possess
with intent to sell, dispense or compound any controlled drug or its analog, within a
“drug-free school zone”. The Superintendent is directed to assure that the District is and
remains in compliance with the requirements of RSA 193-B, I, and N.H. Ed. Part 316 with
respect to establishment, mapping and signage of the drug-free zone around each school
of the District.

D. Implementation and Review

a. The Superintendent is directed to promulgate administrative procedures and rules
necessary and appropriate to implement the provisions of this policy.

b. In order to maintain a drug-free workplace, the Superintendent will perform a biennial
review of the implementation of this policy. The review shall be designed to (i)
determine and assure compliance with the notification requirements of section A.5.a, b
and d; (ii) determine the effectiveness of programs established under paragraph A.5.c
above; (iii) ensure that disciplinary sanctions are consistently and fairly enforced; and
(iv) and identify any changes required, if any.

Legal References:
41 U.S.C. §101, et. Seq. – Drug-free workplace requirements for Federal contractors, and Federal
grant recipients
RSA Chapter 193-B Drug Free School Zones
N.H. Admin. Code, Ed. Part 316

Adopted: June 13, 1991
Adopted: June 13, 2000
Revised: May 9, 2017, December 11, 2018, March 11, 2025

ASD File: GBEBD
AUBURN SCHOOL DISTRICT
EMPLOYEE USE OF SOCIAL NETWORKING WEBSITES

The School Board strongly discourages school district staff from socializing with students outside of school on social networking websites.

All school district employees, faculty and staff who participate in social networking websites, shall not post any school district data, documents, photographs or other district owned or created information on any website. Further, the posting of any private or confidential school district material on such websites is strictly prohibited.

School district employees are prohibited from engaging in any conduct on social networking websites that violates the law, school board policies, or other standards of conduct. Employees who violate this policy may face discipline and/or termination, in line with other school board policies and/or collective bargaining agreements, if applicable.

Nothing in this policy prohibits employees, faculty, staff or students from the use of educational websites if such sites are used solely for educational purposes.

Access of social networking websites for individual use during school hours is prohibited.

Adopted: December 13, 2012

ASD File: GBEBC
AUBURN SCHOOL DISTRICT
EMPLOYEE GIFTS AND SOLICITATIONS

All employees are prohibited from accepting things of material value from companies or organizations doing business with the district. Exceptions to this policy are the acceptance of minor items which are generally distributed by the companies through public relations programs.

Solicitations
No organizations may solicit funds from staff members within the school, nor may anyone distribute flyers or other materials related to fund drives through the school, without the approval of the Superintendent. Staff members will not be made responsible, or will they assume responsibility for, the collection of any money nor distribution of any fund drive literature within the school unless such activity has the Principal’s approval. The Board expects such activities to be kept to a minimum. The Principal shall seek direction from the Superintendent in instances where prior practice offers no guidance about a particular fund drive.

Adopted: June 13, 2000

ASD File: GBEBB
AUBURN SCHOOL DISTRICT
EMPLOYEE-STUDENT RELATIONS

Although it is desired that staff members have a sincere interest in students as individuals, partiality and the appearance of impropriety must be avoided. Staff members are expected to use good judgment in their relationships with students both inside and outside of the school context including, but not limited to, the following guidelines:
1. Staff members shall not make derogatory comments to students regarding the school and/or its staff.
2. Staff members shall not fraternize, written, verbally or electronically with students except on matters that pertain to school-related issues.
3. Staff members shall not associate with students in any situation or activity which could be considered sexually suggestive or involve the presence or use of tobacco, alcohol or drugs.
4. Staff members shall not use insults or sarcasm against students as a method of forcing compliance with requirements or expectations.
5. Staff members shall maintain a reasonable standard of care for the supervision, control and protection of students commensurate with their assigned duties and responsibilities.
6. Staff members shall not send students on personal errands.
7. Staff members shall, pursuant to law and Board policy, immediately report any suspected signs of child abuse or neglect.
8. Staff members who become aware of a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships will refer the student to the appropriate individual or agency for assistance.
9. Staff members shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background.

Adopted: June 13, 2000
Revised: November 10, 2009

ASD File: GBEA
AUBURN SCHOOL DISTRICT
STAFF ETHICS

An employee speaking or writing as a citizen should be free from institutional censorship or discipline, but his/her special position in the community carries special obligations. The employee must remember that the public may judge the profession and institution by his/her utterances. Hence the employee should, at all times, be accurate, exercise appropriate restraint, show respect for the opinion of others, and make every effort to indicate that he/she is not a school spokesperson.

EMPLOYEE CONFLICT OF INTEREST

The Superintendent or School Board reserves the right to restrict employees from engaging in, or having a financial interest in, any activity that raises a reasonable question of conflict of interest with their duties and responsibilities as employees.

Notwithstanding the foregoing: no employee will make available lists of names of students or parents to anyone for sales purposes.

Adopted: June 13, 2000
Reviewed: December 10, 2019

ASD File: GBE
AUBURN SCHOOL DISTRICT
EMPLOYEE RIGHTS AND RESPONSIBILITIES

Essential to the success of ongoing school operations and the instructional program are the following specific responsibilities, which shall be required of all personnel:
1. Faithfulness and promptness in attendance at work.
2. Support and enforcement of policies of the Board and regulations of the school administration in regard to students.
3. Diligence in submitting required reports promptly at the times specified.
4. Care and protection of school property.
5. Concern and attention toward their own and the Board’s legal responsibility to provide a quality education and to provide for the safety and welfare of students, including the need to ensure that students are under supervision at all times.

All school employees shall set examples that are an important part of the educational process. Their manner, dress, courtesy, and attitudes establish models that affect the development of young people. The Board expects its staff members to set exemplary standards, as well as provide exemplary instruction.

Adopted: June 13, 2000