ASD File: GBEA
AUBURN SCHOOL DISTRICT
STAFF ETHICS

An employee speaking or writing as a citizen should be free from institutional censorship or discipline, but his/her special position in the community carries special obligations. The employee must remember that the public may judge the profession and institution by his/her utterances. Hence the employee should, at all times, be accurate, exercise appropriate restraint, show respect for the opinion of others, and make every effort to indicate that he/she is not a school spokesperson.

EMPLOYEE CONFLICT OF INTEREST

The Superintendent or School Board reserves the right to restrict employees from engaging in, or having a financial interest in, any activity that raises a reasonable question of conflict of interest with their duties and responsibilities as employees.

Notwithstanding the foregoing: no employee will make available lists of names of students or parents to anyone for sales purposes.

Adopted: June 13, 2000
Reviewed: December 10, 2019

ASD File: GBEBB
AUBURN SCHOOL DISTRICT
EMPLOYEE-STUDENT RELATIONS

Although it is desired that staff members have a sincere interest in students as individuals, partiality and the appearance of impropriety must be avoided. Staff members are expected to use good judgment in their relationships with students both inside and outside of the school context including, but not limited to, the following guidelines:
1. Staff members shall not make derogatory comments to students regarding the school and/or its staff.
2. Staff members shall not fraternize, written, verbally or electronically with students except on matters that pertain to school-related issues.
3. Staff members shall not associate with students in any situation or activity which could be considered sexually suggestive or involve the presence or use of tobacco, alcohol or drugs.
4. Staff members shall not use insults or sarcasm against students as a method of forcing compliance with requirements or expectations.
5. Staff members shall maintain a reasonable standard of care for the supervision, control and protection of students commensurate with their assigned duties and responsibilities.
6. Staff members shall not send students on personal errands.
7. Staff members shall, pursuant to law and Board policy, immediately report any suspected signs of child abuse or neglect.
8. Staff members who become aware of a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships will refer the student to the appropriate individual or agency for assistance.
9. Staff members shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background.

Adopted: June 13, 2000
Revised: November 10, 2009

ASD File: GBEBC
AUBURN SCHOOL DISTRICT
EMPLOYEE GIFTS AND SOLICITATIONS

All employees are prohibited from accepting things of material value from companies or organizations doing business with the district. Exceptions to this policy are the acceptance of minor items which are generally distributed by the companies through public relations programs.

Solicitations
No organizations may solicit funds from staff members within the school, nor may anyone distribute flyers or other materials related to fund drives through the school, without the approval of the Superintendent. Staff members will not be made responsible, or will they assume responsibility for, the collection of any money nor distribution of any fund drive literature within the school unless such activity has the Principal’s approval. The Board expects such activities to be kept to a minimum. The Principal shall seek direction from the Superintendent in instances where prior practice offers no guidance about a particular fund drive.

Adopted: June 13, 2000

ASD File: GBEBD
AUBURN SCHOOL DISTRICT
EMPLOYEE USE OF SOCIAL NETWORKING WEBSITES

The School Board strongly discourages school district staff from socializing with students outside of school on social networking websites.

All school district employees, faculty and staff who participate in social networking websites, shall not post any school district data, documents, photographs or other district owned or created information on any website. Further, the posting of any private or confidential school district material on such websites is strictly prohibited.

School district employees are prohibited from engaging in any conduct on social networking websites that violates the law, school board policies, or other standards of conduct. Employees who violate this policy may face discipline and/or termination, in line with other school board policies and/or collective bargaining agreements, if applicable.

Nothing in this policy prohibits employees, faculty, staff or students from the use of educational websites if such sites are used solely for educational purposes.

Access of social networking websites for individual use during school hours is prohibited.

Adopted: December 13, 2012

ASD File: GBEC/ADB
See Also JICH

AUBURN SCHOOL DISTRICT
DRUG-FREE WORKPLACE POLICY

A. Drug-Free Workplace

1. All District workplaces are drug- and alcohol-free. All employees and contracted
personnel are prohibited from:

a. Unlawfully manufacturing, dispensing, distributing, possessing, using, or being
under the influence of any controlled substance or drug while on or in the workplace,
including employees possessing a “medical marijuana” card.

b. Distributing, consuming, using, possessing, or being under the influence of
alcohol while on or in the workplace.

2. For purposes of this policy, a “controlled substance or drug” means and includes any
controlled substance or drug defined in the Controlled Substances Act, 21 U.S.C. §
812(c), or New Hampshire Controlled Drug Act RSA 318-B.

3. For purposes of this policy, “workplace” shall mean the site for the performance of
work, and will include at a minimum any District building or grounds owned or operated
by the District, any school-owned vehicle, and any other school-approved vehicle used to
transport students to and from school or school activities. It shall also include off-school
property during any school-sponsored or school-approved activity, event or function such
as a field trip or athletic event where students are under the jurisdiction, care or control
of the District.

4. As a condition of employment, each employee and all contracted personnel will:

a. Abide by the terms of this policy respecting a drug- and alcohol-free workplace,
including any administrative rules, regulations or procedures implementing this
policy; and

b. Notify his or her supervisor of his or her conviction under any criminal drug
statute, for a violation occurring on District premises or while performing work for
the District, no later than five (5) days after such conviction.

5. In order to make employees aware of dangers of drug and alcohol abuse, the District
will endeavor to:

a. Provide each employee with a copy of the District drug- and alcohol-free
workplace policy;

b. Post notice of the District drug- and alcohol-free workplace policy in a place
where other information for employees is posted;

c. Establish a drug-free awareness program to educate employees about the
dangers of drug abuse and drug use in the work place, the specifics of this policy,
including, the consequences for violating the policy, and any information about
available drug and alcohol counseling, rehabilitation, reentry, or other employee-assistance
programs.

B. District Action Upon Violation of Policy

An employee who violates this policy may be subject to disciplinary action; up to and
including termination of employment. Alternatively, the Board may require an employee
to successfully complete an appropriate drug- or alcohol-abuse, employee-assistance
rehabilitation program.

The Board will take disciplinary action with respect to an employee convicted of a drug
offense in the workplace, within thirty (30) days of receiving notice of a conviction.
Should District employees or contracted personnel be engaged in the performance of
work under a federal contract or grant, or under a state contract or grant, the
Superintendent will notify the appropriate state or federal agency from which the District
receives contract or grant moneys of an employee/contracted personnel’s conviction,
within ten (10) days after receiving notice of the conviction.

The processes for disciplinary action shall be those provided generally to other
misconduct for the employee/contractor personnel as may be found in applicable
collective bargaining agreements, individual contracts, School Board policies, contractor
agreements, and or governing law. Disciplinary action should be applied consistently and
fairly with respect to employees of the District and/or contractor personnel as the case
may be.

C. Drug-Free School Zone

Pursuant to New Hampshire’s “Drug-Free School Zone” law (RSA Chapter 193-B), it is
unlawful for any person to manufacture, sell prescribe administer, dispense, or possess
with intent to sell, dispense or compound any controlled drug or its analog, within a
“drug-free school zone”. The Superintendent is directed to assure that the District is and
remains in compliance with the requirements of RSA 193-B, I, and N.H. Ed. Part 316 with
respect to establishment, mapping and signage of the drug-free zone around each school
of the District.

D. Implementation and Review

a. The Superintendent is directed to promulgate administrative procedures and rules
necessary and appropriate to implement the provisions of this policy.

b. In order to maintain a drug-free workplace, the Superintendent will perform a biennial
review of the implementation of this policy. The review shall be designed to (i)
determine and assure compliance with the notification requirements of section A.5.a, b
and d; (ii) determine the effectiveness of programs established under paragraph A.5.c
above; (iii) ensure that disciplinary sanctions are consistently and fairly enforced; and
(iv) and identify any changes required, if any.

Legal References:
41 U.S.C. §101, et. Seq. – Drug-free workplace requirements for Federal contractors, and Federal
grant recipients
RSA Chapter 193-B Drug Free School Zones
N.H. Admin. Code, Ed. Part 316

Adopted: June 13, 1991
Adopted: June 13, 2000
Revised: May 9, 2017, December 11, 2018, March 11, 2025

ASD File: GBED
Also ADC and JICG

AUBURN SCHOOL DISTRICT
TOBACCO PRODUCTS BAN
USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

State law prohibits the use of any tobacco product, E-cigarette, or liquid nicotine in any facility or
upon any grounds maintained by the District. Students and minors are further prohibited from
possessing such items in or upon any facility, school vehicle, or grounds owned or maintained by
the District.

A. Definitions

“Tobacco product(s)” means any product containing tobacco including, but not limited to,
cigarettes, smoking tobacco, cigars, chewing tobacco, snuff, pipe tobacco, smokeless
tobacco, and smokeless cigarettes, as well as any other product or item included in RSA 126-
K:2, XI as the same may be amended or replaced from time-to-time.

“E-cigarette” means any electronic smoking device composed of a mouthpiece, a heating
element, a battery, and electronic circuits that provides a vapor of pure nicotine mixed with
propylene glycol to the user as the user simulates smoking. This term shall include such
devices whether they are manufactured as e-cigarettes, e-cigars, or e-pipes, or under any
other product name as well as any other product or item included in RSA 126-K:2, II-a as the
same may be amended or replaced from time-to-time.

“Liquid nicotine” means any liquid product composed either in whole or in part of pure
nicotine and propylene glycol and manufactured for use with e-cigarettes, as well as any
other product or item included in RSA 126-K:2, III-a as the same may be amended or
replaced from time-to-time.

“Facility” is any place which is supported by public funds and which is used for the instruction
of students enrolled in preschool programs and in all grades maintained by the District. This
definition shall include all administrative buildings and offices and areas within facilities
supportive of instruction and subject to educational administration, including, but not limited
to, lounge areas, passageways, rest rooms, laboratories, classrooms, study areas, cafeterias,
gymnasiums, maintenance rooms, and storage areas.

B. Students

No student shall purchase, attempt to purchase, possess or use any tobacco product, Ecigarette,
or liquid nicotine in any facility, in any school vehicle or anywhere on school
grounds maintained by the District.

Enforcement of the prohibition against students shall initially rest with building principals, or
their designees, who may also report any violation to law enforcement, for possible juvenile,
criminal or other proceedings as provided under state law. Additional consequences may be
administered pursuant to printed student conduct rules.

C. Employees

No employee shall use any tobacco product, E-cigarette, or liquid nicotine, in any facility, in
any school vehicle or anywhere on school grounds maintained by the District.

Initial responsibility for enforcement of this prohibition shall rest with building principals, or
their designees. Any employee(s) who violate(s) this policy is subject to disciplinary action
which may include warning, suspension or dismissal. Violations may also be referred to
appropriate law enforcement and/or other appropriate agencies for criminal or other
proceedings as provided under state law.

D. All other persons

No visitor, contractor, vendor or other member of the public, shall use any tobacco product,
E-cigarette, or liquid nicotine in any facility, in any school vehicle, or anywhere on school
grounds maintained by the District.

The building principal(s), and where appropriate, other site supervisor (athletic director,
vehicle driver, etc.), or their designee(s), shall have the initial responsibility to enforce this
section, by requesting that any person who is violating this policy to immediately cease the
use of tobacco products, E-cigarette or liquid nicotine. After this request is made, if any
person refuses to refrain from using such products in violation of this policy, the principal,
site supervisor, or designee may call contact the appropriate law enforcement agency(ies) for
possible criminal or other proceedings as provided under state law.

E. Implementation and Notice – Administrative Rules and Procedures.

The Superintendent shall establish administrative rules and procedures to implement this
policy, which rules and procedures may be building level and/or district-wide. Rules and
procedures relating to student violations and resulting disciplinary consequences should be
developed in consultation with building principal(s).

The Superintendent, working with the building principal(s), shall provide annual notice to
employees, students and parents of the pertinent provisions of this policy (e.g., student or
staff handbook) along with applicable administrative regulations and procedures, which may
include prescribed consequences for violations of this policy. Such notice should include
information that violation of this Policy could lead to criminal or other such proceedings.

Signs shall be placed by the District in all buildings, facilities and school vehicles stating that
the use of tobacco products is prohibited.

Legal References:
RSA 155:64 – 77, Indoor Smoking Act, RSA 126-K:2, Definitions, RSA 126-K:6, Possession and
Use of Tobacco Products by Minors, RSA 126-K:7, Use of Tobacco Products on Public
Educational Grounds Prohibited

Adopted: November 3, 1987
Adopted: February 10, 1998
Adopted: June 13, 2000
Revised: October 6, 2003, June 14, 2016, December 11, 2018, March 11, 2025

ASD File: GBA
AUBURN SCHOOL DISTRICT
EQUAL OPPORTUNITY EMPLOYMENT

The District will recruit and consider candidates without regard to age, race, color, religion, country of origin, marital status, and gender.

The District will employ individuals who meet the physical and mental requirements and who have the education, training, and experience established as necessary for the performance of the job without regard to age, race, religion, country of origin, gender (except where gender is a bonafide occupational requirement), sexual preference, and disabling conditions, except for reasons related to ability to perform the requirements of the job.

Adopted: June 13, 2000

ASD File: GBEF-R

AUBURN SCHOOL DISTRICT
ACCEPTABLE INTERNET USE PROCEDURES – STAFF

Purpose
The purpose of the Acceptable Use Procedures is to provide the procedures, rules, guidelines, and the
code of conduct for the use of technology and the Internet.

Definition
The definition of “information networks” is any configuration of hardware and software which connects
users. The network includes, but is not limited to, all of the computer hardware, operating system
software, application software, stored text and data files. This includes electronic mail, local databases,
externally accessed databases, DVD/CD-ROM, recorded magnetic or optical media, clip art, digital
images, digitized information, communications technologies, and new technologies as they become
available. Stand-alone workstations are also governed by this acceptable use procedure.

The School District Services
The School District provides resources for teaching and learning, communication services, and business
data services by maintaining access to local, regional, national, and international sources of information.
The School District information resources will be used by members of the school community with respect
for the public trust through which they have been provided and in accordance with policy and regulations
established by the School District. These procedures do not attempt to articulate all required or
proscribed behavior by its users.

Successful operation of the network requires that all users conduct themselves in a responsible, decent,
ethical and polite manner while using the network. The user is ultimately responsible for his/her actions
in accessing the network.

Guidelines
1. Access to the networks and to the information technology environment within the District is a
privilege and must be treated as such by all users of the network and its associated systems.

2. Information networks will be used for the purposes of research, education, and school-related
business and operations.

3. Any system which requires password access or for which the District requires an account, will
only be used by the authorized user. Account users are ultimately responsible for all activity
under their accounts.

4. The resources of the District are limited. All users must exercise prudence in the shared use
of this resource.

Unacceptable Use
The District has the right to take disciplinary action, remove device(s) and networking privileges and/or
take legal action, for any activity characterized as unethical and/or unacceptable. Unacceptable use
activities constitute, but are not limited to, any activity through which any user:

1. Violates such matters as institutional or third-party copyright, license agreements or other
contracts. The unauthorized use of and/or copying of software is illegal.

2. Interferes with or disrupts other network users, services or equipment. Disruptions include,
but are not limited to: distribution of unsolicited advertising, propagation of malware, distributing
quantities of information that overwhelm the system, and/or using a District network to make
unauthorized entry into any other resource accessible via the network.

3. Seeks to gain or gains unauthorized access to information resources.

4. Uses or knowingly allows another to use any device or computer system to devise or execute
a scheme to defraud or to obtain money, property, services, or other things of value by false
pretenses, promises, or representations.

5. Destroys, alters, dismantles or otherwise interferes with the integrity of computer based
information and/or information resources.

6. Invades the privacy of individuals or entities.

7. Uses the network for commercial or political activity.

8. Installs unauthorized software for use on District device.

9. Uses a network to access inappropriate materials.

10. Submits, publishes or displays any defamatory, inaccurate, racially offensive, abusive,
obscene, profane, sexually oriented, or threatening materials or messages either publicly or
privately.

11. Uses a District network for illegal harassing, vandalizing, inappropriate or obscene purposes,
or in support of such activities.

School District Rights
The District reserves the right to:

1. Monitor all activity. Notwithstanding any related laws, staff members have no expectation of
privacy regarding their use on the school district computer network.

2. Make determinations on whether specific uses of a network are consistent with these
acceptable use procedures.

3. Log network use and monitor storage utilization by users.

4. Determine what is appropriate use.

5. Remove a user’s access to the device or network at any time it is determined that the user
engaged in unauthorized activity or violated these acceptable use procedures.

6. Cooperate fully with any investigation concerning or relating to the District’s network activity.

School District Internet Code of Conduct
Use of the Internet by students and staff of the District shall be in support of education and research
that is consistent with the mission of the District. Internet use is limited to those persons who have
been issued District-approved accounts. Use will be in accordance with the District’s Acceptable Use

Procedures and this Code of Conduct. Users are expected to abide by the following terms and
conditions:
1. Protect their Internet log-in information from others.

2. Respect the privacy of other users. Do not use other users’ passwords.

3. Be ethical and courteous. Do not send hate, harassing or obscene mail, discriminatory
remarks, or demonstrate other antisocial behaviors.

4. Maintain the integrity of files and data. Do not modify or copy files/data of other users
without their consent.

5. Treat information created by others as the private property of the creator. Respect
copyrights.

6. Use any network in a way that does not disrupt its use by others.

7. Do not destroy, modify or abuse the hardware or software in any way.

8. Do not develop or pass on programs that harass other users or infiltrate a computer or
computing system and/or damage the software components of a computer or computing system,
such as viruses, worms or other malware, “chain” messages, etc.

9. Do not use access pornographic or otherwise inappropriate material.

10. Do not use the Internet for commercial purposes.

The District reserves the right to remove a user’s account if it is determined that the user is engaged in
unauthorized activity or is violating this code of conduct.

School District Internet Access Release Form
As a condition of my right as a staff member to use the School District network resources, including
access to the Internet, staff members understand and agree to the following:

1. To abide by the District Acceptable Use Procedures and Code of Conduct.

2. That District administrators and designated staff have the right to review, edit and/or delete
any material stored on District computers, which they believe, in their sole discretion, may be
unlawful, obscene, abusive, or otherwise objectionable. Staff members hereby waive any right of
privacy which they may otherwise have to such material.

3. That the School District will not be liable for any direct or indirect, incidental, or consequential
damages due to information gained and/or obtained via use of the District’s network resources.

4. That the School District does not warrant that the functions of any District network, or any
network accessible through District resources, will meet any specific requirements you may have,
or that the network resources will be error-free or uninterrupted.

5. That the School District shall not be liable for any direct or indirect, incidental or
consequential damages (including lost data or information) sustained or incurred in connection
with the use, operation, or inability to use District networks and resources.

6. That the use of the District network(s), including access to public networks, is a privilege
which may be revoked by network administrators at any time for violation of the Acceptable Use
Procedures and Code of Conduct. The School District will be the sole arbiter(s) of what
constitutes violation of the Acceptable Use Procedures or Code of Conduct.

7. In consideration for the privilege of using the School District network resources and in
consideration for having access to the public networks, I hereby release the School District, its
operators, and any institutions with which they are affiliated from any and all claims and
damages of any nature arising from my use, or inability to use, the District network resources.

Name of User/Staff Member: __________________________________________

I hereby certify that I have read the Acceptable Use Policy and Procedures; that I fully understand their
terms and conditions; and that I will abide by the terms and conditions set forth in that document.

Signature of User/Staff Member: __________________________________________

Date: __________________________________________

Signature of Building Principal: __________________________________________

Date: __________________________________________

Adopted: May 8, 2012
Reviewed: June 11, 2019
Revised: June 8, 2021
Reviewed: June 13, 2023, June 10, 2024, June 10, 2025

ASD File: GBGA

AUBURN SCHOOL DISTRICT
STAFF HEALTH

I. Medical Examination of School Personnel

All school personnel shall be required to have a pre-employment medical examination by
a licensed physician. Any person who objects to all or part of any medical examination
because of religious beliefs shall be exempt from said examination, except that no such
exemption shall be granted if state or local authorities determine that such exemption
would constitute a hazard to the health of persons exposed to the unexamined individual.

II. Additional Examinations

The Superintendent may request a medical examination for any employee if at any time
he/she has reason to believe that the employee’s physical or mental health may be
inimical to the welfare of pupils or other employees. The cost of such examination will
be borne by the district.

III. Responsibility

The Superintendent and/or his/her designee is instructed to take such action as is required to
implement this policy and to supervise the necessary recordkeeping to substantiate test results.

Statutory References:
RSA 200:20 RSA 200:36 RSA 200:37

Adopted: December 14, 1971
Revised: November 9, 1976
Revised: September 14, 1989
Revised: August 23, 2000
Proposed Revision: January 12, 1994
Adopted: June 13, 2000
Reviewed: March 11, 2025

ASD File: GBGBA/JLCEA/KFD

AUBURN SCHOOL DISTRICT
USE AND LOCATION OF AUTOMATED EXTERNAL DEFIBRILLATOR(S)

The Auburn School District has purchased an Automatic External Defibrillator(s) (AED) for use in
emergency situations warranting its use. The use/administration/maintenance of the AED is subject
to the following conditions:

1. Location of the AED(s)
The building Principal and School Nurse shall select and approve the locations for the AEDs. At least
one AED shall be readily accessible in a well-marked and safe place for use in responding to cardiac
emergencies, and shall not be located in an office or be stored in a location that is not easily and
quickly accessible.

2. Authorized Employees/Training of Users
AEDs will only be administered by those employees designated by the Principal, in consultation with
the school nurse. Employees will only be authorized after they have successfully received completed
appropriate training in cardiopulmonary resuscitation and AED use. Such training may be provided
by the school nurse or from another source acceptable to the school nurse and principal.

3. Maintenance
AEDs will be maintained by the School Nurse or his/her designee. Maintenance shall be done
according to the AED manufacturer’s specifications. The school nurse will maintain a record of all
maintenance which has been performed on the AED(s).

4. Registration of AED(s)
In accordance with RSA 153-A:33, the school nurse or his/her designee shall register the AED(s)
with the New Hampshire Department of Safety. See sample registration forms in Appendix GBGBAR or at www.state.nh.us/safety/ems/aed public registry packet.pdf.

5. Incident Reporting: The school nurse or designee shall report all instances of AED use with
the New Hampshire Department of Safety. See sample incident report forms in Appendix KFD-R or
at www.state.nh.us/safety/ems/aed public registry packet.pdf.

6. Liability Limited
The Auburn School District, and persons administering the AED(s), shall have the limitations of
liability as specified in RSA 153:A-31, as well as other sources of law.

All employees of the District are expected to comply with the administration of this policy. Any
violation of this policy shall constitute grounds for disciplinary action, up to and including termination
of employment.

Legal Reference:
Further information: RSA 153-A:28-33State of NH, Bureau of Emergency Medical Services, 603-271-4568

Legal Reference:
RSA 153-A:28-33, Further information: State of NH, Bureau of Emergency Medical Services, 271-4568

Adopted: June 13, 2006
Revised: November 10, 2008, February 11, 2025

APPENDIX ASD File: GBGBA-R
AUBURN SCHOOL DISTRICT
Automated External Defibrillation (AED) Registry Form
Refer to PDF
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