Policies » Section G: Personnel » GBK/GBK-R: Employee Complaints And Grievances

Policy Date: 06/13/2000

ASD File: GBK
AUBURN SCHOOL DISTRICT
EMPLOYEE COMPLAINTS AND GRIEVANCES

The Board will establish an orderly, well-defined grievance procedure for the resolution of
problems derived from application of the Board. Grievances will be handled expeditiously in
accordance with the procedures approved by the Board.

The machinery set up for the resolution of “grievances” in collective bargaining agreements
between the Board and recognized employee organizations will apply only to grievances as
defined in the particular agreement.

Adopted: June 13, 2000

ASD File: GBK-R
AUBURN SCHOOL DISTRICT
EMPLOYEE COMPLAINTS AND GRIEVANCES
A complaint* is an assertion by an employee that there has been a violation, misinterpretation, or
inequitable application of district policies, regulations and procedures, existing laws, or other
actions that adversely and directly affect the employee personally and/or his/her work.

It is the intent of this procedure that employee complaints will be identified and corrected at the
earliest possible time, and at the lowest level of supervision.

Complaint processing should be viewed as a positive and constructive effort which seeks to
establish the facts upon which the complaint is based and come to a fair conclusion. Employees
will not be discriminated against nor will reprisal be attempted against an employee because
he/she filed a complaint.

Procedures
Complaints will be processed according to the step-by-step procedures outlined below:
1. Working Site Level (Step 1)
a. A complaint will be presented orally and informally to the immediate supervisor. If the
complaint is not promptly resolved, it will be reduced to writing, using the Employee
Complaint Form, and submitted to the immediate supervisor.
b. Within five (5) workdays of receiving the complaint, the immediate supervisor will
render a decision, in writing, using the Complaint Response Form, to the complainant
and the person or persons originally involved in the complaint.

2. Site Level (Step 2)
a. Within five (5) workdays after receiving the decision at Step 1, the complainant may
appeal the decision, in writing, to the Principal.
b. The Principal will, within ten (10) workdays of receipt of the appeal, investigate and
render a decision, in writing, to the complainant, the immediate supervisor and to the
person or persons originally involved in the complaint.

3. District Level (Step 3)
a. Within five (5) workdays after receiving the decision at Step 2, the complainant may
appeal the decision, in writing, to the Superintendent or official designee.
b. The Superintendent or official designee, will, within ten (10) workdays of receipt of the
appeal, investigate and render a decision, in writing, to the complainant, the Principal, or
immediate supervisor, and to the person or persons originally involved in the complaint.
Such decisions will be final.

*Note: Other procedures are followed for the processing of grievances as defined in
collective bargaining agreements. Such procedures are set forth in agreements with staff
units.

Adopted: June 19, 2002